From sign-up to your first deployment in 10 minutes
Follow these six steps to get your council up and running on RoadMate.
1. Create your account
Sign up with your work email. RoadMate automatically creates an organisation for your council and makes you its admin. We seed your account with example sites, devices and batteries so you can explore straight away.
2. Add your sites
Open the Sites page and add each survey location: road name, village, speed limit, traffic direction and pole reference. You can include GPS coordinates and notes so field operators always know where to install the device.
3. Register your devices
On the Devices page, add each Speed Indicator Device with its serial number, asset number, supplier and type (e.g. Solar SID, Battery VAS). Their status updates automatically as they're deployed and recovered.
4. Track your batteries
Add every battery you have in rotation. RoadMate tracks which battery is paired with which device, when it was last charged and which are spare or charging.
5. Start a deployment
From the Deployments page, click 'New deployment' and pick a site, device and (optionally) battery. The device and battery are marked as deployed, the site is locked from re-use until the minimum rotation period passes. Prefer to work from your phone in the field? Use 'Start by scan' instead — see step 7.
6. End it, upload data and auto-generate the report
When you recover the device, end the deployment and open the Files panel. Upload the raw export from your device's manufacturer software (CSV, XLS or XLSX — both per-vehicle rows and time-bucketed speed-bin tables work). Click 'Generate report' and RoadMate builds a branded PDF with the headline stats (vehicles recorded, mean, 85th percentile, % over limit), a speed distribution chart, hour-of-day pattern and daily breakdown — using the actual first and last timestamp from the file. The PDF is saved into the Council report slot for download by anyone with the right role.
7. Print QR codes for sites, devices and batteries
Every site, device and battery has its own QR code. Open any record and click 'QR code' to download or print a single label, or use 'Print all QRs' on the list page to print a 6-up A4 sheet. Once you've finished setup, head to Settings → Bulk QR code printing to print every site, device and battery in one go — choose 6 or 8 codes per A4 page. Stick the labels on the device casing, battery and site pole.
8. Deploy in the field by scanning
On your phone, open Scan from the menu (or click 'Start by scan' on the Deployments page). Scan the site, device and battery QR codes — RoadMate fills the slots automatically. Optionally take an install photo: if its GPS location is within 20 metres of the site coordinates, the deployment is marked geo-verified. Scanning any one of the three QRs later ends the deployment.
Understanding the user roles
RoadMate uses four roles so each member of your team only sees what they need to.
Super admin
Reserved for RoadMate platform staff. Full visibility across all councils for support and oversight.
Local admin
The clerk or controller who purchased the account. Adds and removes field operators, manages the site, device and battery registers, and runs deployments.
Field operator
Can create and update sites, devices, batteries and deployments. Can't add or remove other users.
Read-only
Can view the deployments page and download processed files. Useful for councillors or stakeholders who only need the data.
Still have questions?
The FAQ covers the most common questions about accounts, data and day-to-day use.